About the position
Responsibilities
• Provides administrative support to one or more executives.
• Proactively manages executive calendars with attention to accuracy, detail and allocation of time and resources.
• Performs general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence, and prioritizing mail.
• Serves as a point of contact for the business unit or department.
• May organize, host and facilitate activities such as team and cross-functional meetings, conferences and department activities.
• Directs and executes complex administrative projects including coordinating, tracking or analyzing budgets.
• Utilizes advanced technical skills to create dynamic charts, tables, graphs and presentation materials.
• Works with facilities department in planning and organizing team space maintenance and facilities moves.
• Provides support and resources to department hiring managers for new partner setup and immersion activities.
• Organizes and schedules team and department meetings, arranges for audiovisual equipment, sets up meeting facilities and may take meeting minutes.
• Initiates special projects and process improvements based upon observations of department needs.
• Schedules executive domestic and international travel in compliance with existing policies and procedures.
• Actively engages with executive’s direct report team to ensure alignment of priorities and open communication paths.
• Serves as a peer leader to administrative team within function.
• Advises department in the use of the business unit or department’s products and services.
• Advises department in awareness of and compliance with company policies and procedures.
• Supports executive, department and administrative team in coffee education as a part of Starbucks core business.
• Maintains regular and punctual attendance.
Requirements
• Working hours compatible with Eastern Time Zone.
• Strong organizational skills and high level of integrity and discretion in handling confidential and sensitive information.
• Proficient with Microsoft Office 365 and virtual tools.
• Able to balance multiple priorities and projects in a fast-paced environment.
Nice-to-haves
• Adaptability – comfortable in adapting and demonstrate flexibility in responding to change.
• Collaboration – demonstrate confidence, composure and professionalism.
• Communication – able to communicate clearly and concisely, both verbal and written.
• Customer Services – demonstrate a positive, can-do attitude with the desire to take on additional responsibilities.
• Time Management – able to meet deadlines and follow through on commitments.
Benefits
• Medical, dental, vision, basic and supplemental life insurance.
• Short-term and long-term disability.
• Paid parental leave.
• Family expansion reimbursement.
• Paid vacation from date of hire.
• Sick time (accrued at 1 hour for every 25 hours worked).
• Eight paid holidays and two personal days per year.
• 401(k) retirement plan with employer match.
• Discounted company stock program (S.I.P.).
• Starbucks equity program (Bean Stock).
• Incentivized emergency savings and financial well-being tools.
• 100% upfront tuition coverage for a first-time bachelor’s degree through Arizona State University’s online program.
• Student loan management resources and access to other educational opportunities.
• Backup care and DACA reimbursement.
