Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title: Advisor Job Category: Academic Staff Employment Type: Temporary (Fixed Term) Job Profile: Retention Specialist Job Duties: FULL/PART TIME: Full time 11 month position REGULAR/TEMPORARY: Temporary APPOINTMENT DATES: 9/1/2025 – 8/31/2026 with a short work break 7/1/2026-7/31/2026 Reporting to the Director of Student Support Services, the SSS Advisor assesses and provides retention activities and services to college students who are first generation, students who meet federal low-income criteria, and students with disabilities in individual, group, classroom, and electronic formats. The SSS Advisor manages a caseload of 120 students in identifying obstacles which affect retention, academic progress, and degree completion. The SSS Advisor provides individualized support and resources that align with student academic needs through an enhancement of services to overcome barriers to college success. The SSS Advisor monitor students’ academic progress through Blumen, Access Stout, EAB Navigate, Stellic, and individual student meetings. The SSS Advisor provides resources and training that enhance academic skills, leadership skills, career planning, graduate school exploration and financial aid and literacy education. The SSS Advisor provides comprehensive advising and case management through communication and collaboration with Stout departments, resources, and community providers to create a climate of student success fully and effectively. Maintain regular communication with a caseload of 120 TRIO SSS participants. Provide holistic advising to support academic, personal, financial, and career goal achievement. Monitor academic performance, FAFSA completion, Satisfactory Academic Progress (SAP), and student business accounts (including holds, due dates, and fees/fines). Collaborate with participants to assess needs, develop Individual Student Success Plans, and track progress toward goal completion. Instruct a total of 2 credits of TRIO SSS project courses, which may include TRDIS 120 – Strategies for Academic Success (2 credits) or TRDIS 121 – Strategies for Successful Career Development (1 credit each). Ensure program compliance with federal regulations and institutional policies by providing accurate documentation, providing required and permissible services, and meeting program objectives. Enter participant data, services, and records into the TRIO SSS project database to fulfill U.S. Department of Education reporting requirements. Partner with college departments, faculty, tutors, and academic support staff to advocate for participants and address identified academic needs. Key Job Responsibilities: Maintains accurate student records including contact logs, case notes, and files Monitors, plans, and facilitates student academic progress, student programming, and success plans May assist with Free Application for Federal Student Aid (FAFSA) completion and/or provide financial aid/scholarship information Adheres to the established plan of operation, curriculum, process policy, program procedures, and all other related federal regulations Provides referrals to appropriate campus resources Partners with academic advisors, faculty, staff, students, and administrative personnel to track analytics, and help identify risk indicators to support data-informed retention and transfer strategies Advocates for campus-wide retention initiatives Makes recommendations to improve retention efforts Communicates, assists, and monitors progress of students Compensation: Required Qualifications: Minimum bachelor’s degree required in higher education, social work, education, counseling, educational leadership, or related fields from an accredited college/university. Minimum of (2) years of appropriate and relevant professional experience working with a TRIO federal program or similar related program/project Minimum of (2) years of experience advising and assisting Student Support Services eligible students with postsecondary course selection, academic advising, financial aid information and processes, economic literacy, career development/obtainment, and graduate school admissions Professional/Personal experience overcoming barriers similar to project participants Formal training and/or work experience in programming that promotes the annual retention, persistence, academic standing and graduation rates of Student Support Services eligible students Formal training and or work experience in effective student counseling or advising specifically in the areas of guiding Student Support Services eligible students academic and non-academic goal setting and skill acquisition Knowledge of academic advising, career, financial aid, economic literacy activities and related services for Student Support Services eligible students Ability to effectively maintain a caseload of project participants and provide them with services and activities as indicates on their individual student success plan Knowledge of disability barriers, accommodations, and ADA Preferred Qualifications: Master’s degree in higher education, social work, education, counseling, educational leadership or related fields from an accredited college or university Experience administering and interpreting career and personality assessments (MBTI, Strengths, Strong Interest Inventory) Experience instructing college-level courses in first year experience or academic success skills content Experience with database and engagement platforms and software such as: Blumen, PeopleSoft, Canvas, Canva, Microsoft Office Suite, EAB Navigate, Stellic How to Apply: To submit an application click the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs Screening of applications will begin immediately and will continue until the position is filled. Please be sure you have included the following documents: Current resume Cover letter Names and contact information for a minimum of three (3) professional references who can speak to your skills and abilities for this position Contact Information: Angela Ruppe Phone: 715-232-1556 Email: [email protected] CAMPUS INFORMATION University of Wisconsin-Stout, Wisconsin’s Polytechnic University, offers an unmatched career-focused education that combines applied learning, theory and research with real-world experience that prepares tomorrow’s leaders to drive the future of business and industry. At UW-Stout, our students do more than earn a degree–they do on day one. And we are #StoutProud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society. UW-Stout is recognized nationwide for its operational excellence. We were the first and remain the only full four-year public higher education institution in the nation to receive the Malcolm Baldrige Award, and we are dedicated to a process-improvement model that leverages the power of data and the value of our people. We believe in critical thinking and fact-informed decision making. We pursue sustainability in form and function and collaborate across campus and with our partners to solve problems in industry and society. And providing an equitable, diverse and inclusive environment for our faculty, staff and students to live, learn and work is a top priority. We offer 30+ professional certificates to upskill careers and 80+ programs in art, design and graphics; business and management; education; human and social sciences; IT and communications; and science, engineering, and math. On a campus where labs and studios outnumber traditional classrooms by 3:1, our first-class learning environments and digital infrastructure provide 6,900+ students with every avenue to explore and personalize their success. As the only laptop+ campus among the 13 Universities of Wisconsin, UW-Stout provides laptops and industry-standard software, open education resources and other technology-driven advantages—all included in on-campus undergraduate tuition and fees. And we invest in people who share our vision to advance our position as Wisconsin’s only Polytechnic University and as a regional, national and international leader in higher education. Be a part of the future at UW-Stout. Learn more at https://www.uwstout.edu/about-us University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin’s Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit: https://www.uwstout.edu/about-us/our-community Guidelines to ensure consideration: Applicants must complete all required fields and attach all required application materials. Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual’s disability. The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. Employee Benefits: https://www.wisconsin.edu/ohrwd/benefits/ To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu) Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates’ professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks. In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7). UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information EEO Statement Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply. The Universities of Wisconsin serve approximately 161,000 students. Awarding nearly 37,000 degrees annually, the Universities of Wisconsin is Wisconsin’s talent pipeline, putting graduates in position to increase their earning power, contribute to their communities, and make Wisconsin a better place to live. Nearly 90 percent of in-state Universities of Wisconsin graduates stay in Wisconsin five years after earning a degree – with a median salary of more than $66,000. The Universities of Wisconsin provides a 23:1 return on state investment. The Universities of Wisconsin also contribute to the richness of Wisconsin’s culture and economy with groundbreaking research, new companies and patents, and boundless creative intellectual energy. The Universities of Wisconsin and its employees are purpose-driven, people-focused, and committed to stewardship.
