About Waymaker Resource Group, LLC
Since 2014, Waymaker Resource Group, a small-disadvantaged and minority owned business, and its global network of suppliers, vendors, and service providers have been supporting global energy, manufacturing, and federal projects in the areas of project management, equipment reliability, construction projects, program compliance improvement, and staff augmentation.
Waymaker Resource Group is a client’s ‘single gateway’ for large scale maintenance, construction and operational improvement projects. With a focus on long-term operational reliability and technology-led project delivery, Waymaker Resource Group has successfully provided both materials and equipment as well as critical staffing to multiple US federal, commercial and international clientele.
Waymaker Resource Group is unlike any other project management or consulting firm you’ve worked with. Our focus on establishing a vast network of resources to aid our clients has allowed us to maintain the integrity and vision of every project we partner on.
Job Summary
We are seeking a highly organized and detail-oriented Technical Administrative Assistant to provide remote support to our executive team. The ideal candidate is a self-starter with strong administrative experience, excellent communication skills, and advanced proficiency in Microsoft Excel. This role requires a tech-savvy individual who thrives in a fast-paced environment and can juggle multiple priorities while maintaining exceptional accuracy.
Key Responsibilities
• Provide day-to-day administrative support to executive leadership, including calendar management, meeting scheduling, travel coordination, and inbox triage.
• Prepare, format, and analyze data in Excel for reports, trackers, and dashboards.
• Assist with the creation and editing of presentations, documents, and spreadsheets with a high level of accuracy.
• Track deadlines, action items, and project deliverables across multiple initiatives.
• Handle confidential information with discretion and professionalism.
• Maintain shared documents and drive organization through consistent digital file management.
• Help troubleshoot technical issues in documents, software tools, or data formatting.
• Support other business operations or ad-hoc tasks as needed.
Qualifications
• 3+ years of experience in an administrative or executive assistant role.
• Advanced Excel skills (e.g., formulas, pivot tables, data validation, conditional formatting, VLOOKUP/XLOOKUP).
• Proficiency with Microsoft Office, Google Workspace, and cloud collaboration tools (e.g., Slack, Zoom, Dropbox).
• Exceptional attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Self-motivated, proactive, and comfortable working independently in a remote environment.
• Experience handling sensitive information with discretion.
Preferred Qualifications
• Experience supporting remote executives or teams.
• Familiarity with project management/CRM/ERP tools (e.g., Salesforce, Odoo, Monday).
• Basic data analysis or visualization skills a plus.
• Background in energy, manufacturing, federal government contracts
• Associate’s or Bachelor’s degree
